Details
Posted: 06-May-22
Location: Boston, Massachusetts
Type: Full Time
Salary: $80,000 to $95,000
Categories:
Accounting
Sector:
Other
Additional Information:
Telecommuting is allowed.
Based in greater Boston this creative dynamic architecture, interiors and planning firm of 70+ people is looking to expand its team. People are at the heart of the practice, including those the firm designs for and who they work with. The firm hires great people from a wide variety of backgrounds to reflect the communities they help craft, striving to create the kinds of environments where people can live their best lives.
The firm seeks a well-organized, detail oriented, tech savvy and collaborative individual to join our team as a full-time Business Manager.
As the Business Manager & part of the Operations & Administration group, you will work closely with the firm principals and project managers. You will be responsible for all daily and monthly business operations and accounting duties. The firm uses Deltek Vision for accounting and project management and will be migrating to Vantagepoint in the next 12 months.
Responsibilities:
- Production of monthly, quarterly and annual financial reports & analysis, including budgets, forecasts, cash flow planning, and maintenance of the general ledger
- Supervise (& perform as may be need) daily transactional accounting tasks including cash, AP, AR/billing and collections
- Supervise staff accountant and other accounting team resources
- Coordinate payroll related matters with Human Resources
- Reconcile accounts including bank, credit card, customer, vendor, and work in progress
- Coordinate and oversee the external financial statement review and tax planning process with external CPA
- Coordinate and oversee outside professional resources related to ESOP and insurance
- Oversee meeting of federal, local, and state government reporting requirements and tax filings
- Serve as key Vision/Vantagepoint firm wide resource for other team members
- Oversee project set up and project close out process
- Seek to keep firm’s accounting and business process and procedures updated for efficiency, internal control, and safeguarding of digital financial records
Candidates who demonstrate the following will be considered:
- Proven experience as a controller/office manager with 7+ years of accounting and finance experience
- Bachelor’s degree in accounting preferred
- Experience with budgeting and forecasting
- Well versed in managing client billing & invoices, outside consultant costs, payroll, bank reconciliation, and cash flow planning
- Highly organized with a strong attention to detail is a must, along with the ability to investigate and problem solve
- Ability to operate independently with a sense of urgency & collaborate effectively
- This is a project centric business and knowledge of project timekeeping and project accounting is important. Experience with systems such as Deltek Vision, Vantagepoint, InFocus, or Ajera is preferred.
- Ability to handle multiple tasks simultaneously and work in a fast-paced environment
- Ability to work under tight deadlines
- Ability to collaborate with staff, vendors, other departments, and senior management
- Understanding of profit & loss and estimates vs actual
- Ability to work in a team environment
- Mentor project managers on “Best Project Management Practices”